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C LS
II
CLS II is similar
to the DOS version of CLS. Like CLS-DOS, CLS II is keystroke-driven.
It works with all current versions of Windows (XP, Vista, Windows 7,
Windows 8
and Windows 10), and can use any Windows printer. It also
includes a built-in PDF-writer and a text editor for transmittal
letters. Your existing
CLS-DOS ledgers and transmittal letters can be converted to CLS II using
the built-in import routines. However, the first step, extracting
ledger information from the DOS version of CLS, must be performed in a
32-bit environment (e.g., Windows XP).
Financial Statement Presentation
CLS II includes a very flexible, Word®-like
text editor for cover pages, transmittal letters, etc. – use SI 4
to format them.
CLS II can also help you improve your financial
statement presentation. Use SI 1, 2, Financial
Statement Format, to apply Bold, Italics and/or Underlines to
different sections of your financial statements. Use the Enforced
Cosmetics menu selection to apply a specific "case-setting" to each
of these sections.
Because CLS II now uses Windows fonts instead of the
built-in fonts in HP-compatible laser printers, you can use virtually
any Windows DeskJet, InkJet or Laser printer, but some users have found
these fonts to be a bit light. To print some or all of your CLS II
reports in bold, select Print Reports/Statements in Bold in SI
1, 1.
Displaying Reports in CLS II
In CLS-DOS, all reports are "displayed" using the
traditional CLS Report Viewer. By default, CLS II uses the built-in CLS
PDF Printer. However, the traditional viewer is still available for most
reports. If you prefer to use the traditional viewer, select SI 1,
1, change the answer to Display Reports Using to 2
and select your report color: 1, White on Blue, is the
color used by CLS-DOS, while 2, Dark Blue on White,
provides a nice contrast.
If you decide to use the CLS Report Viewer, you may
also want to run CLS II maximized (click the box in the upper
right-hand corner of the CLS II screen). CLS II will then use your
entire screen for displayed reports.
Batch Processing (BP), Transmittal Letters (TL),
and Payroll Tax forms (TF, TW) will always use the CLS PDF
Printer to display reports, regardless of your SI 1, 1
setting.
Windows Printers and CLS II
CLS II normally uses your Windows default printer to
print reports. You can choose a different CLS II default printer in
SI 1, 5. You may also select a different printer on-the-fly
by pressing F1 when you see the "Current Printer" prompt.
CLS II includes a built-in CLS PDF Printer, but most
CLS II reports can be printed directly to any PDF printer. Because of
"timing issues", this is not true of Batch Processing (BP).
To use an alternate PDF printer with BP, simply "display" the
reports first, then "print" them.
Other Enhancements
Bank Reconciliation (BR)
In CLS-DOS, you could reconcile up to thirty (30)
bank accounts per client, but you were limited to twenty numeric Source
Codes that you could assign to these bank accounts. If you ran out of
unique Source Codes, transaction "Batch Numbers" could be used to
identify a bank’s transactions within a Source Code.
In CLS II, you can reconcile up to ninety-nine (99)
bank accounts per client. The old "Batch Number" approach still works,
but, because CLS II allows you to have so many Source Codes, you can
establish one for each bank account if you wish.
Enter Transactions (ET)
In CLS II, the ET program now lets you
Query Account Detail (QA 1) or list Current Transactions
as Entered (TR 7) - while entering transactions. To access
QA 1, press F10 while in the account field. To access TR 7,
press F11 while in any of the five entry fields. These function
keys will also work in the Edit Mode (F2).
Revise Source Code Descriptions (LI 4)
In CLS, Source Codes are used to define "journals"
such as Cash Receipts, Cash Disbursements, Journal Entries, Repeating
Entries, Reversing Entries, Prior-Period Adjustments, etc.
In CLS-DOS, you could define up to twenty numeric
"Source Codes" (0-99). Some predefined alpha Source Codes were also
available, but they were either used internally by CLS or when importing
transactions from other accounting packages. A single Source Code (6)
could be used for "repeating" entries, one for "reversing" entries (7)
and one for Prior Period Adjustments (9). A few additional Source
Codes (16, 17 and 18) could be used for
transactions that you wanted to appear on Trial Balance Worksheets.
In CLS II, you may define up to 100 numeric Source
Codes and over 1000 alpha-numeric Source Codes using LI 4. By
default, Source Code 6 still "repeats" and Source Code 7
"reverses"; Source Code 9 is still used for Prior-Period
Adjustments. However any Source Code you define can be made
auto-repeating or auto-reversing, and any can be made to appear on Trial
Balance Worksheets. Choose the correct Source Code "type" when you
define the Source Code.
CLS II introduces a new Source Code type "C" for "credit card"
journal entries. Any date may be used for these transactions, but they
will "belong" to the current period; employee and vendor numbers are not
allowed. Type "C" Source Codes shouldn’t be confused with Source Code
"C", which is a "reversed" Source Code 7 entry.
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