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Financial MicroSystems,Inc. Write-Up Made Simple! Implementing Highlighted CLS Features

CLS is a real workhorse – that much you already know. It’s fast, flexible and easy to learn and use! And, it’s reliable! In using CLS on a day-to-day basis, however, it’s easy to forget just how powerful CLS really is.

Accessing New Programs (Password Maintenance)
Over time, several new programs have been added to CLS. However, they won't automatically appear on the CLS menus. To add these programs:

Select SI 2, Password Maintenance. Press the down-arrow until you see each of the following prompts. A value of 0 may appear next to some of these prompts. Change each 0 to a 3.

BR Bank Reconciliation
DM Description File Maintenance
DS DOS Shell Utility
LR Lock File Release (CLS Network version only)
QE Query Employee Detail
QT Query Transaction Detail
RA Ratio Analysis
TT Ledger Time-Tracker
WI Worksheet Interface

When finished, press Esc to move to the Accept or Escape? (A,Esc) prompt, and then press A to accept the changes.

CLS On-Line Documentation
Many of the CLS highlights listed below refer you to the CLS documentation for more information. When you install CLS, "on-line" manuals for CLS and any add-on products you purchased, in the form of Adobe PDF files, are copied to your hard disk. A printed version of the CLS Getting Started Guide is also included with CLS. However, prior to CLS 5.4, the printed manual did not include Chapter 5, CLS Concepts; the on-line version does.

To read the on-line CLS documentation, you will need a copy of Adobe Acrobat Reader (version 4 or later). To set up a desktop icon to access the on-line documentation, or for help installing Adobe Acrobat Reader (a free copy of which is included on the CLS CD), refer to Chapter 2 of the printed CLS Getting Started Guide.

Below are a few examples of CLS features you may not be currently using:

Automatic Income Tax Calculations
Automatic Inventory Adjustments
Departmental Income Statements
Employee/Vendor Missing Information Report
Enforced Cosmetics
FICA Adjustments for Cash-Basis Employees
Financial Statement Print Options (B,I,U)
Income Tax Summary
Leadsheets
Pro Forma Journal Entries
Ratio Analysis
Special Format P&L
Time-Tracker
Trial Balance, Entering
Trial Balance, Printing
Trial Balance Worksheet with Adjustments
Verification of Employee Earnings
Worksheet Interface
Year-to-Date Transactions Sorted by Payee


Automatic Income Tax Calculations and Inventory Adjustments
CLS can automatically estimate your clients’ federal and state income tax obligations. To use this feature:

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Automatic Inventory Adjustments
If you use standard sales percentages for cost of goods sold (CGS), CLS can automatically create the CGS entries for up to twelve inventory accounts. Two types of transactions may be created: either “simple” CGS transactions, with a debit to cost of sales and a credit to inventory, or “perpetual inventory” transactions, which show both beginning and ending inventory on the P&L. To implement:

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Departmental Income Statements
You can easily create departmental income statements in CLS; CLS can handle up to 10,000 departments in a ledger. You can also prepare division-level financial statements. To implement a departmental P&L:

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Employee/Vendor Missing Information Report
Not sure you’ve entered all of the required employee and vendor information in CLS? You can print a list (or worksheet) of employees or vendors with missing social security numbers or missing address information. To use this feature:

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Enforced Cosmetics
Enforced cosmetics causes titles, footnotes, datelines and account descriptions to appear on financial statements in a specific case, regardless of how they were entered. Use this option to clean up your financial statements, or simply to make them consistent for all clients. To implement this feature:

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FICA Adjustments for Cash-Basis Employees
If your clients have cash-basis agricultural or household employees, CLS can automatically calculate the correct FICA to be reported and add it to their gross pay. To implement this feature:

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Financial Statement Print Options (B,I,U)
Options in SI 1(2) will let you print titles on financial statements using bold, italics or underlines. This feature provides very professional looking statements. To implement this feature:

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Income Tax Summary
If you are not using the CLS tax package interface, but would like to rearrange the balances on the client’s trial balance to facilitate tax package entry, set up an Income Tax Summary for the client. Assign each account to a line on the tax return; the printed report list account balances by line, and total them. If you use a standard chart of accounts, the setup can then be copied from one client to another.

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Leadsheets
Getting ready to do an audit? If the client is already set up in CLS, leadsheets for the client can be created using the TB program. Enter the adjustments when the audit is complete, and then reprint the leadsheets or trial balance in the leadsheet format. To implement:

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Pro Forma Journal Entries
If you have to enter the same journal entries each period, but with different dollar amounts, why not set them up as pro forma journal entries. Each period, simply enter the current amounts; CLS will then create transactions for the current period. You can even print worksheets to be used as input documents. To implement this feature:

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Ratio Analysis
Would you like to provide your clients with sophisticated ratio analysis reports? The CLS Ratio Analysis program offers twenty-six predefined financial ratios (including five Altman’s Z-Score ratios). You can include any or all of these ratios in your reports, or define new ratios as needed. You may also compare the current-year ratios to those for last year or to industry standards.

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Special Format P&L
Use a special format P&L to change the sequence of columns on the P&L, or to add or delete columns, to provide a client with a custom income statement. Also, the special format P&L offers the only way to prepare a P&L containing "ratio" columns (e.g., $ per sq. ft., $ per patient day), or to compare actual expenditures with a total budget.

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Time Tracker
CLS has been continuously tracking time and transactions for each client since this feature was introduced. You can now examine each client’s monthly activity, both this year and last year, and you can compare clients.

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Trial Balance, Entering
Do you need to create financial statements for clients who give you only a trial balance at the end of the period or year? Using the Enter a Trial Balance function, enter the ending account balances for the period. CLS will create the current-period transactions needed to take you from the beginning balance in each account to its new ending balance. To use this feature:

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Trial Balance, Printing
CLS includes four different trial balance formats. These reports are available from TB 3. To select formats 2, 3 or 4, you must have comparative history. You may select:

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Trial Balance Worksheet with Adjustments
CLS lets you print a trial balance worksheet for each client (or a trial balance in the lead sheet format) showing your year-end adjustments. To implement this feature for a specific client:

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Verification of Employee Earnings
You are often asked to verify an employee’s earnings for the year. Using the QE program, CLS can print a formal verification, including your name, address and phone number, and a place for you to sign the form.

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Worksheet Interface
This CLS program lets you define templates so that account balances can be transferred to Lotus or Excel spreadsheets. Since accounts can be transferred (or grouped) in any order, this feature can be used to create reports that can’t be produced by CLS itself.

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Year-to-Date Transactions Sorted by Payee
At the end of the year, you will need to know the total amount paid to each vendor so that 1099s can be issued if needed. If you used vendor numbers when entering transactions in CLS, you already have the information you need. If not, this QT option will let you sort the year’s transactions by payee and total them.

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